Summary

Workday provides specific web services and API endpoints to import external skills data into Workday Skills Cloud. The Import External Skill Sources web service is used to import external skill sources, and Import External Skill Mapping is used to import skill mappings between external and existing Workday skills. The Import External Skill web service is available to import external skills into Workday.

To enable users to view external skill levels, workers need to be added to the "Self-Service: External Skill Source" and "Worker Data: External Skill Source" domains within the Worker Profile and Skills functional area.

Workday is developing capabilities to automatically map exact matches between external skills and Workday skills, suggest Workday skills that are synonyms, and determine actions for unrecognized skills. While the provided information mentions Import External Skill Sources, it does not explicitly detail a Put_External_Skill_Sources web service for importing external skills data. However, the Put Skills web service can be used for managing maintained skills, including excluding them from synonymization or reactivating/deleting them.

The Skills Cloud REST APIs for Workday AI Gateway have been updated to support RemoteID for identifying skill objects. Specific endpoints for looking up skills by ID and name include POST /skills-cloud/v2/skills/lookup-by-id and POST /skills-cloud/v2/skills/lookup-by-name. Version 4 of the ML Skills API (/skills-cloud/v4/extract and /skills-cloud/v4/extract-verbose) accepts all input parameters in the POST request body. New endpoints have been added to the skills-cloud/v4 version, standardizing it with a complete set of endpoints including /gap-analysis, /infer, /related, /skills/lookup-by-id, and /skills/lookup-by-name. The POST /skills/lookup-by-name API in v4 currently returns only exact matches, but a new skill search endpoint supporting partial and semantic matches is planned.

The Talent Profile Inbound Connector also allows importing worker talent profile updates, including certification, competency, training, and experience data, using separate CSV files with specific Document tags.

Retrieved from Workday

From Vendor

To import external skills data into Workday Skills Cloud, you can use the Import External Skill Sources web service

Here are the related web services for managing Skills Cloud and skills:

• Get External Skill Mapping: Imports skill mappings between external skills and existing Workday skills
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• Get External Skill Sources: Imports external skill sources
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• Import External Skill: Imports external skills into Workday
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• Import External Skill Mapping: Imports skill mappings between external skills and existing Workday skills
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• Import External Skill Sources: Imports external skill sources
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Configuration steps to enable users to view external skill levels include adding workers to the following domains in the Worker Profile and Skills functional area

• Self-Service: External Skill Source
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• Worker Data: External Skill Source
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For refining maintained skills for matching (Career Hub or Talent Marketplace), Workday recommends these web services

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• Get Manage Skills: To export all worker skills and filter for maintained skills
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• Manage Skills: To inactivate all maintained skills in a Sandbox or Implementation tenant, or to delete maintained skills from worker profiles in a Production tenant and load Skills Cloud skill replacements
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• External Skills web service: To load worker maintained skills in a Sandbox or Implementation tenant to see alternative Skills Cloud skill suggestions
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• Get Skills: To export all maintained skills in a Production tenant for review
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• Put Skill: To delete or inactivate unwanted maintained skills in a Production tenant
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Additionally, the Talent Profile Inbound Connector allows importing worker talent profile updates, which can include certification achievements, competency achievements, training achievements, and experience data

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From Customers

1. Workday is developing capabilities to become the "Source of Truth" for skills data, which includes allowing the import of external skill lists and assisting with mapping skills from external vendors to Workday's Skills Cloud and Workday Maintained Skill list. It will also support importing External Skill Sources and External Skill Levels into Workday to generate a single representative Skill Level.
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2. The planned approach for importing external skill names to Workday Skills Cloud involves:
   • Automatically mapping exact matches between external skills and Workday skills.
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   • Suggesting Workday skills that an external skill is a synonym of to streamline the process.
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   • For skills Workday doesn't recognize, Workday is determining the appropriate "tools" and "actions" for customers.
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3. The Skills Cloud REST APIs for Workday AI Gateway have been updated to support RemoteID. These APIs now use RemoteID in the id field to identify skill objects.
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4. The ML Skills v2 endpoints are POST /skills-cloud/v2/skills/lookup-by-id and POST /skills-cloud/v2/skills/lookup-by-name. The lookup-by-name endpoint performs an exact match of specified skill names and can return the canonical equivalent if canonicalize is true.
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5. The ML Skills v4 endpoints, POST /skills-cloud/v4/extract and POST /skills-cloud/v4/extract-verbose, now accept all input parameters in the POST request body.
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6. Several Skills Cloud REST API endpoints have been deprecated as of January 17, 2025, and will be retired in a future update. Replacements are provided for these deprecated v1, v2, and v3 endpoints.
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7. As of March 14, 2025, new endpoints have been added to the skills-cloud/v4 version, standardizing it with a complete set of endpoints, including POST /gap-analysis, POST /infer, POST /related, POST /skills/lookup-by-id, and POST /skills/lookup-by-name.
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8. The POST /skills/lookup-by-name API in v4 currently returns only exact matches for skill names. Workday is developing a new skill search endpoint that will support partial string matches and semantic similar matches, with a beta release planned.
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9. The Workday Community discussion indicates that customers desire to use 3rd party skill levels in features like marketplace or career hub and compare proficiency levels from self-assessments versus 3rd party assessments to address gaps.
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10. Regarding the "Put_External_Skill_Sources" web service, the provided context does not explicitly mention this specific web service by name. However, it does discuss the Import External Skill Mapping web service in the context of excluding maintained skills from synonym management.
    11 It also states that Import External Skill Mapping won't automatically set the Exclude from Synonym Management column to 'Yes' even if the checkbox is enabled, respecting the explicit value in the column.
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11. While the context mentions using the Put Skills web service to exclude maintained skills from synonymization in bulk
    11 and to reactivate or delete inactive maintained skills in bulk
    11, it does not specify a web service named Put_External_Skill_Sources for importing external skills data.
12. The v2 Skill Lookup by Name endpoint was previously unavailable, with documentation being incorrect, but it is now working according to a user update.
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